Objective 2 Programme Closure
Responsibility for the management of the closure of the Objective 2 programme, its on-going monitoring and the management of the programme's archived records transferred to the Scottish Government.
The final annual report was approved by the Programme Monitoring Committee at its final meeting of 29 October 2009 for submission to the European Commission.
The Global Grants body has access to limited information and reports pertinent to the South of scotland Objective 2 Programme. Please contact us , if you have any query on the programme.
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Retention of Documents
Project documentation for the 2000-2006 South of Scotland Objective 2 Programme should be retained until 31 December 2012 at the earliest (the actual date will only be known following the closure of the Programme).
In all cases paper copies are required; the European Commission does not normally accept any documentation which has been electronically saved.
Staffing
- Details of the staff name, their roles in relation to the project
- Records of the staff, including time sheets and travel expenses
- Copies of job descriptions and staff contracts
- Appraisal documentation
Financial
- Records of both expenditure and income must be retained
- All original invoice and income documentation must be retained
- Access to financial spreadsheets
- Copies of annual reports Details of the methods used in calculating apportioned shared costs
- Evidence of the co-financing involved
Outcomes
- Evidence of physical outputs and intermediate results achieved
- Details of any methodologies used in the calculation of outputs and results
- Copies of any evaluation work undertaken
Project
- Records of tendering arrangements and contractual documentation.
- Details of systems including scoring/assessment for handling tenders (adverts, submissions, scoring sheets, justification of decisions etc.)
- Details of work specifications
- Evidence of publicity material
- Details of the management structure of the project
- Details of the quality control aspects implemented
- The original evaluation documentation, e.g. questionnaires, studies etc.
- Evidence of the methods used to access the impact of the project, e.g. how visitor numbers were recorded and assessed
- Board minutes and report, progress reports
- End beneficiaries of grant, loan and equity schemes
N.B. You should also be aware of Data Protection requirements.
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